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November 23, 2009

With any project, there is ‘planning’. Largely, collaborative projects require planning. The more people involved in a project, the more planning is required for effective communication and guaranteeing the delivery of an agreed outcome. The areas that I’ve found most benefit from thorough planning are timelines and budgets.

Nearing the pointy end of the UAP Mentorship Residency, solid planning is paying off. At the start of the project, I created an Excel spreadsheet to set up my timeline and expenditure, noting the tasks, aims and what I need to do to complete them. I can hear some creatives cringing at the thought of Excel, but she has become a good friend of mine! This spreadsheet was modelled on one I used for the Making Place project and it was really helpful to plan major milestones with sufficient timeframes in which to complete them. It’s a fluid document, allowing room for amendments if a task isn’t finalized by the initial estimate as buffering is built in. This was developed in conjunction with UAP‘s commissioning process, from schematic design to fabrication and installation, it has been a great guide for where we need to be and when!

I find the easiest way to plan is to take the deadline and work backwards. Think of what you need to do in order to complete the final task, then what you need to do to complete the task before it and so on…

So, where are we? We’re prototyping, initiating a marketing strategy and pulling everything together for a cohesive installation and exhibition. Details coming next week, so stay tuned!

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